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Download quotation template in Microsoft Word format.
Choosing the Right Price Quotation Template
For businesses that need to send out several price quotes in the course of a working day, the price quotation template can be of huge help. After examining price quotation template from different websites, you can choose one that answers your needs best. Customizing the template will further aid you in saving plenty of precious time.
The major advantage with templates is that the user can easily fill in the information without bothering about the layout and placement of relevant information in the desired structure. For new businesses that are not conversant with the type of forms they should use for different purposes, the internet provides authentic templates and most of these are available as free downloads too.
A price quotation template generally has three distinct parts and after filling the relevant information, you can print out the form or directly e-mail the form to the buyer. Ideally, the downloaded template is saved with an appropriate identification and a copy of this is used every time the user generates a quotation. An alternative to this, would be to integrate the template with other accounting/administrative software when the business has such facilities.
The first part of the template will call for the name/description of your business, address, contact information, a reference number, and date. Some templates may also seek payment terms to be mentioned in the first part. Additional information may be required to be furnished while quoting to international customers. The buyers generally specify the additional information needed and these can either be included in the first part of the template or provided as a separate annexure if the space allocated in the template is inadequate.
The second part of the price quotation template is the body of the quotation and carries detailed description of the goods, unit rate per item, quantity, value, total value of the quotation, duties and taxes applicable, and the grand total. Some buyers may seek packing and shipping information to be included in the quotation, and this can be placed below the total value of the quotation or provided in a separate annexure.
The final part of the price quotation template which is also the third part will seek the grand total of the quote in words, the sign and seal of the vendor and space for the buyer to signifying his acceptance by affixing his signature. However, with most business communication now being achieved through the digital media (computers), buyers can confirm their acceptance via e-mail simply by referencing your quote. Larger businesses may also issue a letter of intent to the vendor when continuous or large volume business is involved. Many of these useful business forms, templates and sample letters are available as free downloads from the internet. Depending on the size and nature of your business you can choose what is most suited for your business.