 |
 |
 |
Download quotation template in Microsoft Word format.
A Basic Quotation Form for New Businesses
Are you a business owner, perhaps just starting out, who needs to come up with a useful and comprehensive quotation form? If so, the following information may be just what you’ve been looking for. While there is no “hard and fast” rule as to what a quotation form should include, there are some items that should always be addressed. In this article we will explain the importance of the quotation form and give you a basic example as to how the information on the form should be laid out.
Quotations Explained
Of course you are aware that the term “quotation” has a couple of different meanings, but in this instance we are not talking about what someone might have said, but rather the alternate definition which means a bid or offer to an individual or business for a product supplied or a service rendered. Quotations are used by businesses across many different sectors, including product-based businesses and those businesses which offer a specific service. They can best be described as a formal bid, and in this struggling economy it may also be your one and only chance to impress the buyer. As a result, the quotation form you use should always be neat and professional, and drafted in such a way that it will make your company stand out among the competition.
A Closer Look at the Quotation Form
As stated earlier, there is no standardized rule as to how your quotation form should look. Naturally, product based businesses will want to use a form geared specifically to their type of business, as will service-based businesses want to alter their forms to include things like labor and material costs. The template below, while admittedly basic, is a perfect product based form for businesses just starting out and can be altered to suit your needs.
Sample Quotation Form
Company Information
ACME Boot Company
1234 Main Street
Sacramento, Ca 94678
(209) 555-5555
Manager@ acme boots.com
Date
January 1, 2011
Customer Information
John Doe
627 Maple Street
Sacramento, Ca 98746
Company Statement
Dear Mr. Doe,
Thank you for your recent inquiry concerning our impressive line of Justin Boots. We are pleased to quote you the following:
Product Specifics
| Item | Quantity | Product Description | Unit Price | Delivery Date |
| _____ | _____ | _____ | _____ | _____ |
| _____ | _____ | _____ | _____ | _____ |
| _____ | _____ | _____ | _____ | _____ |
Download quotation template in Microsoft Word format.
Please contact us for further information about this quotation, including tax and approximate shipping costs. We’d be happy to answer any questions you may have. Thank you for choosing the ACME boot company.
Although basic, the above quotation form can be used in a variety of different businesses in response to a request for a quotation. All you need to do is alter it to make it company specific and you’re ready to deliver price quotes for all your products and/or services.